Queen's University Archives

Queen's University


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Update History

Add 11 new records retention schedules and update Queen's Directory of Records (Apr. 13, 2017)

AD2500 - University Accounting
AD2570 - Research Accounting
AD2600 - Banking
AD2700 - Taxes
AD4300 - Payroll (Financial Services)
AD8800 – Web Content Management
AD9200 – Records Management
AD9300 – Access to Information and Privacy
EX4100 – Legal Services
OP2310 - Archival Collection Management
OP2330 - Archives Public Services

Update Queen's Directory of Records (Nov. 23, 2016)

Queen's Records Management Contacts Network Wiki Page was created. Join the discussion here. (Sep. 27, 2016)

Queen's Records Management program has been moved to the Records Management and Privacy Office. Check the new websiteThe University Archives is responsible for developing and maintaining the database of records retention schedules. (Mar. 3 2016)

Add one new schedule and update one old shcedule (Apr. 30, 2015)

OP3100 - Human Rights
AD4410 - Return to Work and Accommodation

Update three schedules (April 9, 2015)

AD5400 - Employment Equity
OP2900 - Accessibility Planning and Review
EX3700 - Educational Equity  

Add AD2800 - Internal Audit Services (Mar. 5, 2015)
Update OP4500 - Student Admission - Undergraduate Programs

Under Section Managing Records, update Records Storage and Destruction at Iron Mountain,
Checklist - Sending records to Iron Mountain for Storage;
Add Checklist - Destroy Records in Iron Mountain;
Add a link to Records Transfer Request (Iron Mountain) Online Form (Feb. 10, 2015)

Update Iron Mountain Data Entry Templates  (Jan. 15, 2015)

Add three new  schedules  (Dec. 12. 2014)

AD2900 - Procurement
AD4550 - Pension Administration
OP4950 - Faculty of Law Student Record

Add six new schedules (Nov. 17. 2014)

EX1250 - Facilitation of University Policy Development
EX1400 - Administration of Nomination and Appointment to Governing Bodies
EX1500 - Board of Trustees
EX2100 - Senate - Academic Governance
EX2200 - University Council
EX4600 - Dispute Resolution

Update OP4989  - Student Record - Continuing Teacher Education, Faculty of Education (Oct. 16, 2014)

Add a link to Information, Bulletins and Guidelines of the Office of the Access and Privacy Coordinator (Aug. 25, 2014)

Add Store Records with Iron Mountain  - Overview (July 7, 2014)

Add Store Records with Iron Mountain - A Checklist (Jun. 27, 2014)

Add Iron Mountain Data Entry Templates (Jun. 3, 2014)

Updated Directory of Records (Nov. 18, 2013)

Add nine new schedules (Nov. 4, 2013)

AD6100 - Physical Plant Services Operation
AD6200 - Construction and Engineering Project Management
AD6300 - Physical Properties Maintenance and Custodial Services
AD6400 - Real Property Development and Management
AD6600 - Physical Resources Management
AD6610 - Fleet Vehicle Management
AD6620 - Administration of Professional Workwear
AD6700 - Sustainability
AD6800 - Parking Services   

Add one new schedule (Aug. 28, 2013)

OP7700 - Legal Aid Services

Update Authorization for Destruction of Records Form (Jul. 4, 2013)

Add sample Authorization for Destruction of Records Form (Jun. 21, 2013)

Add one new schedule (Feb. 20, 2013)

OP4989 - Student Records - Continuing Teacher Education, Faculty of Education

Update one schedule (Jan. 10, 2013)

OP4970 - Post-Graduate Medical Trainee Record

Add nine new schedules. (Nov. 13, 2012)

AD7300 - Off-Campus Activity Safety
EX3310 - Cyclical Program Review (CPR)
OP4910 - Student Record - School of Graduate Studies
OP4911 - Coordination of Recruitment - Graduate Programs
OP4912 - Student Admissions - Graduate Programs
OP4914 - Administration of Graduate Student Awards
OP4915 - Annual Evaluation of Graduate Students
OP4916 - Thesis Completion
OP4919 - Departmental Graduate Student Record

Update one schedule. (Nov. 13, 2012)

AD7100 - Workplace Health and Safety

Changed the number for Post-graduate Medical Resident Record from OP4240 to OP4970.

Add two new schedules. (Aug. 2, 2012)

OP2280 - Library Systems
OP2290 - Library Services for Students with Disabilities

Add infomation on How To Organize Shared Drive (Jul. 31, 2012)

Add one new schedule (Jun. 25, 2012)

OP6900 - Student Health Counselling and Disability Services

Add two new schedules. (May 11, 2012)

AD7100 - Workplace Health and Safety
OP4240 - Post-graduate Medical Resident Record

Update Diretory of Records.

Update Form 2 - Records Transfer to Archives. (Apr. 24, 2012)

Add a flowchart of Records Disposal Process. (Mar. 21, 2012)

How to read a records retention schedule. (Mar. 8, 2012)

Add five new common schedules. (Mar. 8, 2012)

AD1550 – General Inquiries and Complaints
AD3900 – Signing Authority Administration
AD4210 – Departmental Academic Personnel Files
AD4280 – Staff Contact Information
OP4210 – Departmental Undergraduate Student Record

Update Procedure for Destruction of University Records. (Jan. 25, 2012)

Update  Functional Hierarchy document for Administrative, Executive and Operational Records Group. (Jan. 4, 2012)

Add two new schedules . (Dec. 2, 2011)

OP4200 - Faculty Office Undergraduate Student Records - Faculty of Arts and Science
OP7600 - International Centre Services

Update Functional Hierarchy document for Administration Records Group. (May 13, 2011)

Directory of Records Ver. 3 is released. (May 6, 2011)

Update Form 1 - Authorization for Destruction of Records (Oct. 8, 2009)

Procedure for Destruction of University Records (Sep. 8, 2009) 

Records Management at Queen's - An Overview (Nov. 20, 2008)

Records Storage and Disposal Survey (Oct. 22, 2008)

Fee for secure storage service for records(Sep. 29, 2008)