Queen's University Directory of Records

The Queen's University Directory of Records (DOR, ver. 3, updated on May 6, 2011) provides a listing of the types of records held by the University, (as required by the Ontario Freedom of Information and Protection of Privacy Act). The Directory contains short descriptions of the functions carried out at the University and the records that result.

The directory is divided into three main records groups:

• Administrative Records Group - Records that support the “housekeeping” functions common to all university departments and units.

• Executive Records Group - Records of the senior level of management or governance. These records relate to the major strategies and decisions that set the course for the university as an institution within the higher education community.

• Operations Management Records Group - Records that support the unique mandates and operations of the departments and units within the University.

 

Administrative Records Group (PDF)
AD1000	Public Relations
AS2000/3000	Financial Management
AD4000/5000	Human Resources Management
AD6000	Physical Resources Management
AD7000	Environmental Health and Safety Management
AD8000/9000	Information Management
Executive Records Group (PDF)
EX1000	University Governance
EX2000/3000	Academic Governance
EX4000	Legal Issue Management
Operations Management Records Group(PDF)
OP1000	University Advancement
OP2000	Support Services
OP4000/5000	Student Records Management
OP6000/7000	Student Services
OP8000	Research Services
OP9000	Teaching

The Directory forms an hierarchical structure for the university's Records Retention Schedules, and therefore also serves as as a file classfication scheme for the organization of university records in all media. The records retention schedules set limits for the retention of records and delineate accountability for those records. The schedules describe the functions in greater detail at the primary level, and also specific activities or transactions documented at the file (or secondary) level. The DOR is also referred to as the Functional Hierarchy.