The Queen's University Directory of Records (DOR, ver. 4, updated on Nov. 18, 2013) provides a listing of the types of records held by the University, (as required by the Ontario Freedom of Information and Protection of Privacy Act). The Directory contains short descriptions of the functions carried out at the University and the records that result.
The directory is divided into three main records groups:
|Administrative Records Group (PDF)|
|AD4000/5000||Human Resources Management|
|AD6000||Physical Resources Management|
|AD7000||Environmental Health and Safety Management|
|Executive Records Group (PDF)|
|EX4000||Legal Issue Management|
|Operations Management Records Group(PDF)|
|OP4000/5000||Student Records Management|
The Directory forms an hierarchical structure for the university's Records Retention Schedules, and therefore also serves as as a file classfication scheme for the organization of university records in all media. The records retention schedules set limits for the retention of records and delineate accountability for those records. The schedules describe the functions in greater detail at the primary level, and also specific activities or transactions documented at the file (or secondary) level. The DOR is also referred to as the Functional Hierarchy.