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Reference and Backlog Archivist (2-Years Limited Term Appointment)

Posted on: April 18, 2022

Apply by: May 16, 2022 

Status: Open

Reporting to the University Archivist and Associate University Librarian, the Archivist works as part of a team of archivists and archives staff in a collegial environment to contribute to the planning, organizing, initiating, coordinating and executing the public services functions of the University Archives; to ensure that the institutional archival record of Queen’s University is acquired, preserved, and made available; and to take part in private records acquisition and processing functions according to professional practice and prevailing standards, and subject to relevant policies and procedures. This role will focus primarily on support for reference services and the reduction of archival backlog in both University records and private manuscripts. Position requires knowledge of all aspects of archival science, the administration of archives, methodologies for intellectual and physical control, knowledge of the delivery of archival public services and an understanding of the context in which records are created, as well as the necessity of handling sensitive and confidential information. The University Archives comprises over 10 km of unique print records, two million photographs, tens of thousands of architectural plans and drawings, and thousands of sound recordings and moving images. It is unique in Canada in that it also serves as municipal and regional archives for the City of Kingston and the County of Frontenac. The regionally, nationally, and internationally significant print, photographic, audio-visual, and digital resources held by the Archives means that the position plays a key role in supporting Queen’s University faculty, graduate, and undergraduate students in addition to external scholars and community users. The full position description including qualifications can be found in the Position Guide.

History / Queen’s Archives Internship Opportunities

The Queen’s Archives in conjunction with the Department of History offers two internship possibilities for History students (HIST 501 and HIST 502) which are available to students in their 3rd and 4th year. Interns offer valuable support for various aspects of research, processing, exhibition development, collection care and documentation, digitization, and operations at the archives. Student interns will be supervised by Heather Home, the Public Services/Private Records Archivist. Interested students should read the detailed descriptions below and contact Heather Home to discuss available projects/placements. Students interested in the archival internship are strongly encouraged, but not required, to enroll in Dr. Maynard's HIST 400-001 Thinking Inside the Box: Archives, Historians, and the Politics of the Past.

HIST 501/6.0                History/Queen's Archives Internship

HIST 501 (6.0-units), is a research-based practicum recommended only for upper-year students with a certain amount of familiarity with archival practice. Students work with a collection of their own choosing over the term and write a longer report or create an exhibit (virtual or otherwise) at the end reflecting the research they have done with the papers. Students will be assigned two supervisors: one for their archival work, and another appointed by the Department of History to provide guidance on the final research paper. The department’s supervisor will read the final paper and students are encouraged to present their work at the Inquiry @ Queen’s Undergraduate Research Conference and publish their work.

HIST 502/3.0                History/Queen's Archives Internship

HIST 502 (3.0-units) is conceived for students interested in acquiring experience working with archival collections. This course will generally take the form of a student undertaking an assigned project(s) in consultation with an archivist. Working to further describe, preserve and make more readily available, archival fonds located at the Queen’s Archives. This project will give the student hands-on experience working in an archive in consultation with an archivist. There are a number of projects that are available from conservation-focused work, to prepping material for digitization, to assisting in the research and processing of new collections or accruals. Students are required to complete a journaling assignment, which encourages students to reflect upon the skills and experiences they are gaining throughout their time in the archives. Students will also be asked to select one archival document or object to discuss in an extended write up (two to three pages), for submission.

Application Process

Students interested in applying to enrol in HIST 501 or HIST 502 are encouraged to contact Heather Home , the Archives Internship Supervisor, well in advance of the start of the academic term, to discuss potential projects.

The following information should be sent to Jenn Lucas as part of the student’s application package at least two weeks before the start of the academic term:

1. A cover letter with an expression of interest outlining the reasons for pursuing this opportunity, long term goals etc., and identifying your preferred semester(s).

If you are pursuing a HIST 501 project, please include a description of a thematic area or research topic that you would be interested in working with. You can find information about the Queen’s University Archives collections on their website.

2. A resume

3. The name of a faculty member in the Dept. of History who can speak to your academic work (preferably a seminar instructor).

4. Your student number.

As part of the application process, the details of the placement (tasks, timing, research focus, etc.), will be discussed between the student and the Internship Supervisor. Once the research project(s) are determined and the student’s application has been accepted by the archives, the student is responsible for contacting Jenn Lucas to ensure they are enrolled in the appropriate course prior to the end of 2nd week of the term.

Work Study

Queen's University Archives hires students to reshelve and work on special projects from time to time. Check back on this page every August for any posted opportunities.

Volunteering at Queen's Archives

Due to ongoing COVID-19 restrictions, Queen's University Archives will be unable to accept any volunteers this year. If you are still hoping to work with archival material from home, we would like to encourage you to help us transcribe handwritten materials.