Update History

Added two new records retention schedule and revised three (Apr. 21, 2021)

AD2500 - University Accounting (revision)
EX4300 - Records Management and Privacy Office (revision)
OP4970 - Post‐Graduate Medical Trainee Record (revision)
OP6950 - Services for Women Students
OP8900 - Animal Care Management

Also OPR name change for

AD2600 - Banking
AD2700 - Taxes

Editorial change (Jan. 27, 2022)

OP3510 - Rehabilitation Therapy Services

Editorial change (Jan. 13, 2022)

AD1300- 31 - University Events and Conference Administration

Added one new records retention schedule (Jan. 3, 2022)

OP5600 - Student Academic Integrity

Added three new records retention schedules (Apr. 20, 2021)

AD5600 - Retiree Engagement
OP9200 - Academic Course Administration
OP9500 - Administration of Student Assessment of Teaching

Added four new records retention schedule and revised one (Mar. 26, 2021)

AD4110 - Hiring
AD4200 - Employee Personnel Files
AD4215 - Departmental Casual Staff and Volunteer Files
EX4600-31 - University Student Appeal Board (USAB) Files (Revision)
OP3300 - Ombuds Services


Added one new records retention schedule (Dec. 4, 2020)

OP7400 - University Rector Services


Added one new records retention schedule (Sep. 21, 2020)

OP3540 - Developmental Disabilities Consulting Services

A scheduled Records Retention Schedule Database maintenance will take place on June 23rd at 5:30pm for about 20 minutes. During this period, there will be a potential interruption of access to retention schedules. Sorry for the inconvenience.


We combined active and semi-active retention periods. The new retention schedule format shows a total-retention period instead (May 13, 2020)


Added Retention Scheduling Process document (May 7, 2020)


Added two new records retention schedules (Apr. 16, 2020)

OP2500 - Event Services
OP6800 - Community Housing Services


Added one new records retention schedule and revised one (Apr. 15, 2020)

AD2650 - Payment Card Security
OP2400 - Campus Security and Emergency Services


Added 4 new records retention schedules and revised two old schedule (Jan. 23, 2020)

AD1300 - Organization of University and Departmental Events
AD3400 – Insurance Services
AD5400 - Employment Equity (Revision)
EX4100 – Legal Services (Revision)
EX4400 - University Contract Management (University Secretariat and Legal Counsel)
OP5300 - Student Assessment - Course Work


Added one new records retention schedule (Sep. 9, 2019)

OP5700 Student Non-academic Misconduct Administration


Revised 2 new records retention schedules (Jul. 23, 2019)

AD7100 Workplace Health and Safety
OP4950 Faculty of Law Student Record


Added 4 new records retention schedules (May 28, 2019)

OP3500 Health Care Services - Queen’s Family Health Team
OP3510 Rehabilitation Therapy Services
OP3520 Psychology Clinic Services
OP3530 Psychoeducational Assessment Services


Added 3 new records retention schedules and revised one old schedule (Apr. 16, 2019)

AD3100 Investment Management
EX4600 Dispute Resolution
OP2730 Administration of Student-athlete Information
OP7300 Faith and Spiritual Life Services 


Added 2 new records retention schedules and revised one old schedule (Mar. 5, 2019)

OP2735 Administration of Sport Therapy and Medical Information
OP2790 Camp for Minors Services
OP6900 Student Wellness Services


Added 6 new records retention schedules and revised one old schedule (May 22, 2018)

OP1100 Advancement Management
OP1200 University Development
OP1300 Alumni Relations
OP1400 Advancement Services
OP2400 Campus Security and Emergency Services
OP8600 Research Ethics Administration
OP8650 Research Integrity Administration

Added 2 new records retention schedules and revised one old schedule (Dec. 18, 2017)

AD9100 - General Administration and Operations
EX1270 - Principals Office Operations
OP4989 - Student Record - Continuing Teacher Education, Faculty of Education


Queen's web-based retention schedule database is live (Aug. 15, 2017).


Add 11 new records retention schedules and update Queen's Directory of Records (Apr. 13, 2017).

AD2500 - University Accounting
AD2570 - Research Accounting
AD2600 - Banking
AD2700 - Taxes
AD4300 - Payroll (Financial Services)
AD8800 – Web Content Management
AD8900 – Records Management
EX4100 – Legal Services
EX4300 – Access to Information and Privacy
OP2310 - Archival Collection Management
OP2330 - Archives Public Services