Added 17 new schedules (Mar. 24, 2025)
AD1350 - Awards and Recognition
AD1500 - Advice, Complaints and Inquiries
AD1700 - Non-academic Publishing
AD4900 - Training and Professional Development for Employees
AD5300 - Grievances
AD6500 - Campus Planning and Development
AD7200 - Business Continuity
AD7400 - Waste Management
AD8500 - Information Technology Support Services
AD8950 - Reference Materials
AD9110 - General Administration
EX3320 - Accreditation of Degree Programs
EX4200 - General Legal Matters
OP1500 - Administering Gifts - Local
OP4800 - Student Awards - Faculty or School
OP6200 - Student Organization Liaison
OP8970 - Visiting Scholars and Researchers
Revised 18 schedules (Mar. 24, 2025)
AD3900 - Signing Authority Administration
AD6200 - Construction Project Management
AD6300 - Facilities Operations
AD6400 - Real Property Development and Management
AD6600 - Physical Assets and Materials Management
AD6610 - Vehicle Ownership and Maintenance
AD6700 – Sustainability
AD7100 - Workplace Health and Safety
AD8800 - Web Content Development and Management
AD9100 - Local Planning and Operations
AD9250 - Records Management
AD9300 - Non-Research Financings
EX3100 - Faculty Board Operations
EX4300 - Access to Information and Privacy
OP2220 - Library Reference, Research and Instructional Services
OP2350 - Conservation of Cultural Assets
OP5600 - Academic Integrity and Academic Appeal
OP5700 - Student Non-academic Misconduct Administration
Added three new schedules and revised two (Mar. 20, 2025)
EX1250 - University-wide Policy Development
EX1999 - University Secretariat Operations
EX4100 - Legal Services
OP2310 - Collections Management - W. D. Jordan Rare Books and Special Collections
OP2399 - University Archives Operations
Added a new page that shows all schedules for archival materials. (Mar. 20, 2025)
Added five new schedules and revised three (Mar. 12, 2025)
AD1100 – General Communications
AD1200 – Marketing, Promotions and Trademarks
AD1300 – Events (Revision)
AD1400 – Government and Public Relations
AD2200 – University Budgeting (Revision)
AD2750 – Financial Reporting to External Funding Sources
AD2800 – Audits (Revision)
AD4500 – General Human Resources Matters
Revised one retention schedule (Jul. 22, 2024)
OP5600 - Student Academic Integrity
Revised one retention schedule (Jun. 4, 2024)
OP4970 - Post-Graduate Medical Trainee Record
Revised one retention schedule (Mar. 13, 2024)
AD8900 - Records Management.
Revised four retention schedules (Mar. 7, 2024)
AD2800 - Internal Audit Services
AD4210 - Departmental Academic Personnel Files
OP2200 - Library General Administration and Operations
OP2310 - Collections Management - Queen’s University Archives and W. D. Jordan Rare Books and Special Collections
Renamed AD9100, old title "General Administration and Operations", new title "Local Administration and Operations". (Jan. 16, 2024)
Updated OPR for EX1750 - International Initiatives (Dec. 12, 2023)
Added one new retention schedule (Nov. 23, 2023)
OP2350 - Conservation Services - Queen’s University Archives and W. D. Jordan Rare Books and Special Collections
Revised one retention schedule (Oct. 19, 2023)
AD8800 - Web Content Management
Revised one retention schedule. (Sep. 14, 2023)
OP4912 - Student Admissions - Graduate Programs
Revised one retention schedule. (Jun. 23, 2023)
OP8600 - Research Ethics Administration
Added two new records retention schedules and revised two (Apr. 21, 2023)
EX4700 - Fraud Reporting and Response
EX4800 - Improper Acts Reporting (University Secretary)
OP3100 - Human Rights and Equity (Revision)
OP3300 - Ombuds Services (Revision)
Added Common Retention Schedules page (Feb. 7, 2023)
Added three new record retention schedules and revised three (Feb. 2, 2023)
OP3150 - Harassment and Discrimination Reporting and Response (University Secretary)
OP3515 - Rehabilitation Services at the Health Hub
OP6900 - Student Accessibility Services Files (Revision)
OP9800 - Organization of Examination Sessions (Revision)
OP9850 - Examination Questions - Centrally Administered Academic Assessments (Revision)
OP9860 - Examination Questions - Faculty Department Copies
Also added Obsolete Retention Schedules page.
Added one new records retention schedule (Nov. 7, 2022)
AD9300 - Non-Research Grant Management (External)
Added one new record retention schedule and revised two (Sep. 22, 2022)
EX3100 - Faculty Board Operations
OP5300 - Student Assessment - Course Work (Revision)
OP9200 - Academic Course Administration (Revision)
Added one new record retention schedule and revised two (Jul. 13, 2022)
EX1750 - International Initiative
EX4300 - Records Management and Privacy Office (revision)
OP6900 - Student Wellness Services (revision)
Added two new records retention schedules and revised three (Apr. 21, 2022)
AD2500 - University Accounting (revision)
EX4300 - Records Management and Privacy Office (revision)
OP4970 - Post‐Graduate Medical Trainee Record (revision)
OP6950 - Services for Women Students
OP8900 - Animal Care Management
Also OPR name change for
AD2600 - Banking
AD2700 - Taxes
Editorial change (Jan. 27, 2022)
OP3510 - Rehabilitation Therapy Services
Editorial change (Jan. 13, 2022)
AD1300- 31 - University Events and Conference Administration
Added one new records retention schedule (Jan. 3, 2022)
OP5600 - Student Academic Integrity
Added three new records retention schedules (Apr. 20, 2021)
AD5600 - Retiree Engagement
OP9200 - Academic Course Administration
OP9500 - Administration of Student Assessment of Teaching
Added four new records retention schedule and revised one (Mar. 26, 2021)
AD4110 - Hiring
AD4200 - Employee Personnel Files
AD4215 - Departmental Casual Staff and Volunteer Files
EX4600-31 - University Student Appeal Board (USAB) Files (Revision)
OP3300 - Ombuds Services
Added one new records retention schedule (Dec. 4, 2020)
OP7400 - University Rector Services
Added one new records retention schedule (Sep. 21, 2020)
OP3540 - Developmental Disabilities Consulting Services
A scheduled Records Retention Schedule Database maintenance will take place on June 23rd at 5:30pm for about 20 minutes. During this period, there will be a potential interruption of access to retention schedules. Sorry for the inconvenience.
We combined active and semi-active retention periods. The new retention schedule format shows a total-retention period instead (May 13, 2020)
Added Retention Scheduling Process document (May 7, 2020)
Added two new records retention schedules (Apr. 16, 2020)
OP2500 - Event Services
OP6800 - Community Housing Services
Added one new records retention schedule and revised one (Apr. 15, 2020)
AD2650 - Payment Card Security
OP2400 - Campus Security and Emergency Services
Added 4 new records retention schedules and revised two old schedule (Jan. 23, 2020)
AD1300 - Organization of University and Departmental Events
AD3400 – Insurance Services
AD5400 - Employment Equity (Revision)
EX4100 – Legal Services (Revision)
EX4400 - University Contract Management (University Secretariat and Legal Counsel)
OP5300 - Student Assessment - Course Work
Added one new records retention schedule (Sep. 9, 2019)
OP5700 Student Non-academic Misconduct Administration
Revised 2 new records retention schedules (Jul. 23, 2019)
AD7100 Workplace Health and Safety
OP4950 Faculty of Law Student Record
Added 4 new records retention schedules (May 28, 2019)
OP3500 Health Care Services - Queen’s Family Health Team
OP3510 Rehabilitation Therapy Services
OP3520 Psychology Clinic Services
OP3530 Psychoeducational Assessment Services
Added 3 new records retention schedules and revised one old schedule (Apr. 16, 2019)
AD3100 Investment Management
EX4600 Dispute Resolution
OP2730 Administration of Student-athlete Information
OP7300 Faith and Spiritual Life Services
Added 2 new records retention schedules and revised one old schedule (Mar. 5, 2019)
OP2735 Administration of Sport Therapy and Medical Information
OP2790 Camp for Minors Services
OP6900 Student Wellness Services
Added 6 new records retention schedules and revised one old schedule (May 22, 2018)
Added 2 new records retention schedules and revised one old schedule (Dec. 18, 2017)
AD9100 - General Administration and Operations
EX1270 - Principals Office Operations
OP4989 - Student Record - Continuing Teacher Education, Faculty of Education
Queen's web-based retention schedule database is live (Aug. 15, 2017).
Add 11 new records retention schedules and update Queen's Directory of Records (Apr. 13, 2017).
AD2500 - University Accounting
AD2570 - Research Accounting
AD2600 - Banking
AD2700 - Taxes
AD4300 - Payroll (Financial Services)
AD8800 – Web Content Management
AD8900 – Records Management
EX4100 – Legal Services
EX4300 – Access to Information and Privacy
OP2310 - Archival Collection Management
OP2330 - Archives Public Services