Here is a list of common records retention schedules used by university departments and units. If you have further question, please contact the Records Management and Privacy Office.
Common Records in All University Departments / Units |
| AD1300-31 University Events and Conference Administration AD8800-41 Queen's Websites - Published Content AD8800-42 Queen's Websites - Preparatory Materials AD9100-11 Local Policies, Procedures and Standards AD9100-12 Statistical Reports and Surveys AD9100-31 Local Planning Files AD9100-32 Local Operations Files AD9250-31 Records Maintenance Files AD9250-32 Records Retrieval Files AD9250-33 Records Disposition Files AD9300-31 Successful Non-Research Grant Files AD9300-32 Unsuccessful Non-Research Grant Files OP2400-32 Facility Access Files |
Financial Records |
| AD2500-32 Accounts Payable AD2500-33 Accounts Receivable AD2700-32 Tax Records (Calendar Year) AD2700-33 Tax Records (Fiscal Year) AD2900-34 Procurement Card Files |
Human Resource Records |
| AD4110-30 Hiring Faculty AD4110-33 Hiring Academic Executives AD4110-34 Hiring Staff AD4210-30 Faculty, Librarian, Archivist Personnel Files AD4210-31 Adjunct Faculty Personnel File AD4200-32 Staff Employee Personnel Files - Local Copies AD4215-31 Departmental Casual Employee Files AD4215-32 Files of Students Employed by the University AD4215-33 Post-doctoral Fellow Files AD4215-34 Departmental Paid Intern Files (Non-Queen's Students) AD4215-35 Volunteer Files |
Health and Safety Records |
| AD7100-10 Joint Health and Safety Committees AD7100-30 Joint Health and Safety Committee Inspections AD7100-31 Workplace Incident and Accident Files AD7100-32 Workplace Incident and Accident Files - Unpaid Student Placement AD7100-33 Ergonomic Assessment Files |
Academic Unit Common Records |
| EX3310-31 Preparation for CPR - Academic Units OP4210-30 Departmental Undergraduate Student Record - Academic Progress OP4912-31 Departmental Admissions Files - Graduate Programs OP4914-31 Administration of Graduate Student Awards - Departmental Internal Awards OP4919-30 Departmental Graduate Student Files OP9860-30 Examination Questions Faculty/Department Copies |