Here is a list of common records retention schedules used by university departments and units. If you have further question, please contact the Records Management and Privacy Office.
General Administrations and Operations |
| AD9100-11 Local Policies, Procedures and Standards AD9100-12 Statistical Reports and Surveys AD9100-31 Local Planning Files AD9100-32 Local Operations Files AD9250-31 Records Maintenance Files AD9250-32 Records Retrieval Files AD9250-33 Records Disposition Files AD9300-31 Successful Non-Research Grant Files AD9300-32 Unsuccessful Non-Research Grant Files OP2400-32 Facility Access Files |
Communications and Public Relations Records |
| AD1100-31 Communications AD1100-32 Presentations and Speeches AD1200-31 Promotions and Marketing AD1300-31 Events and Conferences AD1400-31 Government Relations AD1400-32 Public Relations |
Financial Records |
| AD2200-32 Departmental Budget AD2500-32 Accounts Payable AD2500-33 Accounts Receivable AD2700-32 Tax Records (Calendar Year) AD2700-33 Tax Records (Fiscal Year) AD2750-31 Financial Reporting (External) AD2800-31 Audits AD2900-34 Procurement Card Files |
Human Resource Records |
| AD4110-30 Hiring Faculty AD4110-33 Hiring Academic Executives AD4110-34 Hiring Staff AD4210-30 Faculty, Librarian, Archivist Personnel Files AD4210-31 Adjunct Faculty Personnel File AD4200-32 Staff Employee Personnel Files - Local Copies AD4215-31 Departmental Casual Employee Files AD4215-32 Files of Students Employed by the University AD4215-33 Post-doctoral Fellow Files AD4215-34 Departmental Paid Intern Files (Non-Queen's Students) AD4215-35 Volunteer Files AD4500-31 Employee Work Scheduling AD4500-32 Job Evaluations |
Health and Safety Records |
| AD7100-10 Joint Health and Safety Committees AD7100-30 Joint Health and Safety Committee Inspections AD7100-31 Workplace Incident and Accident Files AD7100-32 Workplace Incident and Accident Files - Unpaid Student Placement AD7100-33 Ergonomic Assessment Files |
Information Management and Information Technologies Records |
| AD8800-41 Queen's Websites - Published Content AD8800-42 Queen's Websites - Preparatory Materials |
Academic Unit Common Records |
| AD1300-32 Convocations EX3310-31 Preparation for CPR - Academic Units OP4210-30 Departmental Undergraduate Student Record - Academic Progress OP4912-31 Departmental Admissions Files - Graduate Programs OP4914-31 Administration of Graduate Student Awards - Departmental Internal Awards OP4919-30 Departmental Graduate Student Files OP9860-30 Examination Questions Faculty/Department Copies |