Common Retention Schedules

Here is a list of common records retention schedules used by university departments and units. If you have further question, please contact the Records Management and Privacy Office.
 

General Administrations and Operations

AD9100-11     Local Policies, Procedures and Standards
AD9100-12     Statistical Reports and Surveys
AD9100-31     Local Planning Files
AD9100-32     Local Operations Files
AD9250-31     Records Maintenance Files
AD9250-32     Records Retrieval Files
AD9250-33     Records Disposition Files
AD9300-31     Successful Non-Research Grant Files
AD9300-32     Unsuccessful Non-Research Grant Files
OP2400-32     Facility Access Files

Communications and Public Relations Records

AD1100-31     Communications
AD1100-32     Presentations and Speeches
AD1200-31     Promotions and Marketing
AD1300-31     Events and Conferences
AD1400-31     Government Relations
AD1400-32     Public Relations

Financial Records

AD2200-32     Departmental Budget 
AD2500-32     Accounts Payable
AD2500-33     Accounts Receivable
AD2700-32     Tax Records (Calendar Year)
AD2700-33     Tax Records (Fiscal Year)
AD2750-31     Financial Reporting (External)
AD2800-31     Audits
AD2900-34     Procurement Card Files

Human Resource Records

AD4110-30     Hiring Faculty
AD4110-33     Hiring Academic Executives
AD4110-34     Hiring Staff
AD4210-30     Faculty, Librarian, Archivist Personnel Files
AD4210-31     Adjunct Faculty Personnel File
AD4200-32     Staff Employee Personnel Files - Local Copies
AD4215-31     Departmental Casual Employee Files
AD4215-32     Files of Students Employed by the University
AD4215-33     Post-doctoral Fellow Files
AD4215-34     Departmental Paid Intern Files (Non-Queen's Students)
AD4215-35     Volunteer Files
AD4500-31     Employee Work Scheduling
AD4500-32     Job Evaluations

Health and Safety Records

AD7100-10     Joint Health and Safety Committees
AD7100-30     Joint Health and Safety Committee Inspections
AD7100-31     Workplace Incident and Accident Files
AD7100-32     Workplace Incident and Accident Files - Unpaid Student Placement
AD7100-33     Ergonomic Assessment Files

Information Management and Information Technologies Records

AD8800-41     Queen's Websites - Published Content
AD8800-42     Queen's Websites - Preparatory Materials

Academic Unit Common Records

AD1300-32     Convocations
EX3310-31     Preparation for CPR - Academic Units
OP4210-30     Departmental Undergraduate Student Record - Academic Progress
OP4912-31     Departmental Admissions Files - Graduate Programs
OP4914-31     Administration of Graduate Student Awards - Departmental Internal Awards
OP4919-30     Departmental Graduate Student Files
OP9860-30     Examination Questions Faculty/Department Copies