Queen's University Archives

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Records Retention Schedules

Queen's Records Management program has been moved to the Records Management and Privacy Office. Check the new website here.

The University Archives is still responsible for developing and maintaining the web-based database of records retention schedules.

A Records Retention Schedule governs the life cycle of a record, or series of records, from creation or receipt to disposition or permanent preservation. The schedules provide comprehensive descriptions of the functions, activities and transactions carried out in the administration, governance and operations of the University. Along with a functionally organized hierarchy, or file plan, the records retention schedules allow for the classification of records.

It includes:

  • the title and classification number of the record;
  • the length of time each record shall be retained as an active record before transfer to off-site storage;
  • the length of time each record shall be retained in semi-active storage at an off-site storage prior to final disposition;
  • the method of disposition of each type of record, i.e, destruction or transfer to University Archives.

To learn about Archival Transfer Procedure, please click here.